New AI Agent in OpenKM is a powerful enhancement designed to help teams process documents faster, smarter, and with fewer errors. Whether you’re rewriting text, extracting metadata, or working with scanned content, the AI assistant makes document management more intelligent than ever.
This guide will walk you through practical examples of how to use the new AI agent. You’ll see how it handles text improvement, handwritten recognition, invoice processing, and even summary generation, all directly within the OpenKM environment.
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Getting Started with the New AI Agent in OpenKM
OpenKM integrates the New AI Agent seamlessly into the user interface. You can access it directly within your document view and begin issuing commands or questions. The assistant handles both predefined tasks and open-ended input with ease.
Answering Questions and Rewriting Content
First, users can ask the AI to refine a block of text, improve grammar, or rewrite a message using a formal tone. Once the assistant returns the edited version, you can save it as a note, metadata entry, or version update. As a result, you save editing time and maintain consistent document quality.
Using the New AI Agent in OpenKM for Text Extraction
One of the key strengths of the New AI Agent in OpenKM is its ability to handle scanned and handwritten documents. After uploading a file, the user simply instructs the AI to extract the content. The assistant then reads the text, confirms its accuracy, and makes it searchable.
Refining Writing Style and Grammar Automatically
In addition to extraction, you can use the AI to apply specific writing styles. For example, if your document needs a persuasive tone or an elegant phrasing, the agent will rewrite it accordingly. You can then review and save the improved content to the description or note section.
Summarizing Documents with the New AI Agent
Another great feature of the New AI Agent in OpenKM is summarization. With a simple request, the assistant generates concise bullet points or paragraph summaries. You can attach these as metadata or notes, which greatly improves indexing and document discoverability.
Enhancing Search Accuracy with AI Metadata
Every AI-generated field—whether a note, a summary, or a tag—becomes part of OpenKM’s intelligent search system. Therefore, you can retrieve documents not just by title or folder, but also by phrases added through the New AI Agent in OpenKM.
Extracting Invoice Data for Smart Reporting
OpenKM’s AI agent also helps with financial documentation. For instance, when you upload an invoice, the agent extracts relevant data such as date, vendor, and amount. This information is saved in metadata fields, and later used in automated reports or approval workflows.
“The New AI Agent in OpenKM transforms routine document tasks into smart, automated processes that increase productivity and control.”
Start Using the New AI Agent in OpenKM Today
If your company handles unstructured documents or struggles with inconsistent data, the New AI Agent in OpenKM is your solution. It improves quality, speeds up processing, and enhances every step of your document lifecycle.
To explore more features, visit the Document Management System – OpenKM.
Ready to improve your company’s efficiency with effective document management? Contact our team and let us guide you through the process step by step.