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How to Use the OpenKM Electronic Signature Client

ThThe OpenKM Electronic Signature Client for Windows helps you sign PDF documents securely and efficiently. Whether you’re working with local files or documents stored in the OpenKM repository, this tool enables fast, traceable, and compliant digital signing.

In this tutorial, we’ll guide you through the setup process, key features, and the multiple ways to apply signatures using the client. Additionally, we’ll explain how it integrates seamlessly with your existing OpenKM environment.

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Getting Started with the OpenKM Signature Client

First, launch the signature application. Then, confirm the connection to the OpenKM service. This step ensures that the client can interact with the repository, which is crucial for uploading and updating documents.

Configure Your Signature Preferences in OpenKM

From the File menu, you can access several configuration options. For example, you may:

  • Enable document preview before signing
  • Select visible or invisible digital signatures
  • Choose placement: first page, last page, or dynamic position
  • Add a watermark and define the signature’s position

After setting your preferences, click Save. As a result, all signatures will follow your selected layout and formatting moving forward.

How to Sign Local PDF Documents with the Digital Signature Client

To sign files stored on your device, drag them into the client window. Then, choose a digital certificate and select the target folder in the OpenKM repository.

If the document already exists, the system prompts you to confirm the update. After approval, the client signs and uploads the file. Therefore, version control remains intact and audit-ready.

Checking Signed Files in the OpenKM Repository

Once the upload completes, go to the OpenKM interface and refresh the folder. You will see the signed PDFs listed with version numbers like 1.1 or 1.2, confirming that the signature client for Windows applied the update correctly.

This integration allows you to keep your digital records centralized and compliant with document lifecycle policies. Moreover, it saves time for users who manage large volumes of documents.

Using the OpenKM Electronic Signature Client on Repository Files

The OpenKM Electronic Signature Client also supports signing documents already stored within the system. You can either search for the file using OpenKM’s search bar and open it in the client, or right-click the file (with the electronic signature extension installed) and select Sign Document.

After you apply the digital certificate, the tool creates a new version and updates the document seamlessly. Consequently, your signed versions remain fully traceable.

Benefits of Using the OpenKM Digital Signature Tool

Organizations using this client gain multiple advantages:

  • Legally valid and compliant signatures
  • Faster signing for multiple documents
  • Automatic versioning with every change
  • Direct integration with OpenKM’s repository

Moreover, the solution reduces manual errors and promotes secure workflows across teams and departments. In addition, it provides confidence that each document has been properly authenticated.

Why Choose the OpenKM Electronic Signature Client

With the OpenKM Electronic Signature Client for Windows, your team can apply secure, verifiable signatures to PDF files, whether working locally or directly from the OpenKM repository. This client simplifies digital signing and keeps your documents traceable, compliant, and up to date.

To explore more features, visit the Document Management System – OpenKM.

Ready to improve your company’s efficiency with effective document management? Contact our team and let us guide you through the process.

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