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How to Use the OpenKM Add-in for Microsoft Access

The OpenKM Add-in for Microsoft Access allows you to upload and manage Access database files directly from the Access interface. With this integration, you can store files securely in the OpenKM repository while applying metadata and version control effectively.

In this guide, we’ll walk you through how to use the OpenKM Add-in for Microsoft Access to upload your first file, update it, and keep version history organized and accessible.

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Upload a Microsoft Access File with the OpenKM Add-in

To get started, open your Access database and verify the server connection settings for OpenKM. Then, click the Upload button in the OpenKM tab.

The system displays a confirmation warning. You confirm the action by clicking Yes. After that, choose the destination folder in OpenKM where you want to upload the database file.

Before completing the upload, OpenKM asks you to enter metadata. You enter the relevant information and complete the process. The repository now stores the file with version 1.1.

Then, go to the OpenKM interface, refresh the folder, and verify that the Access file appears in the specified location. Thanks to the OpenKM Add-in for Microsoft Access, you maintain traceability and structure from the start.

Update Access Files Using the OpenKM Add-in

When you need to update your Access database, make your changes locally. After that, click the Upload button again in the add-in interface.

Select the same repository directory. OpenKM detects a file with the same name and asks if you want to replace it. You click Yes to confirm the update.

The system uploads the revised version and updates the file to version 1.2. Therefore, you maintain full version control within the document history using the OpenKM Add-in for Microsoft Access.

Track Version History in OpenKM

Next, switch to the OpenKM interface and refresh the folder. You’ll see the document version has increased. As a result, you confirm that the update succeeded and the system stored the correct revision.

Moreover, by using this Microsoft Access integration with OpenKM regularly, your team keeps the latest databases centralized and secure with minimal effort.

The OpenKM Add-in for Microsoft Access simplifies uploading and maintaining database files in a robust document management system. In addition, it enables efficient version control, enforces metadata usage, and ensures reliable document organization.

To explore more features, visit the Document Management System – OpenKM.

Ready to improve your company’s efficiency with effective document management? Contact our team and let us guide you through the process.

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