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How to Use the OKM Virtual Printer

The OKM Virtual Printer is a Windows-based tool that allows you to convert any document into a PDF and upload it directly to your OpenKM repository. It’s the ideal solution for users who want to streamline their document storage and maintain consistent formatting.

In this guide, you’ll learn how to install, configure, and use the virtual printer effectively. Moreover, we’ll show you how to upload files to a specific folder within OpenKM using a familiar print interface.

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Setting Up the OKM Virtual Printer

First, locate the printer icon in your system tray. Then, right-click and select Settings. From this menu, you can choose your preferred language and enter the credentials and URL for your OpenKM server.

After entering your connection data, click Verify to ensure proper communication with the repository. Once verified, save the configuration, and you’ll be ready to print and upload documents with ease.

Printing and Uploading a Document

To start using the printer, open any document, such as a DOCX or spreadsheet. After that, choose the OKM Virtual Printer from the printer list and click Print.

At this point, the application will ask whether you want to use the default path. If you choose to define a custom path, simply select the destination folder in OpenKM and confirm. Additionally, you can edit the default file name before uploading if needed.

As a result, the system will convert the file to PDF and place it into the repository automatically. This seamless flow greatly reduces the number of manual steps in your workflow.

Checking the Upload in OpenKM

Once the upload is complete, go to the OpenKM web interface and navigate to the folder you selected. Then, refresh the screen to see the newly uploaded PDF in the list.

Consequently, you’ll know that the document is securely stored in the correct location and properly formatted for long-term use.

Benefits of Using the OKM Virtual Printer

By using the OKM Virtual Printer, you eliminate manual steps in your document workflow. Furthermore, this saves time, reduces human error, and ensures consistency in file naming and format.

It is especially useful for professionals who handle contracts, reports, or administrative files that need to be archived quickly and in a fixed format. In addition, it supports teams that require reliable versioning and compliance.

To explore more features, visit the Document Management System – OpenKM.

Ready to improve your company’s efficiency with effective document management? Contact our team and let us guide you through the process step by step.

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