Digital Handwritten Signature in OpenKM is a powerful feature that enables users to sign documents from any smartphone or tablet. With just a few steps, your organization can collect legally binding handwritten signatures and store them securely in OpenKM.
This tutorial shows how to use the signature tool for remote signing. Whether you’re sending contracts, approval forms, or agreements, OpenKM simplifies the process. In addition, it adds automation to keep everything organized.
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What Is the Digital Handwritten Signature in OpenKM?
This feature allows users to draw their signature directly on a mobile device screen. As a result, there’s no need for printing, scanning, or emailing signed copies. Everything happens digitally, securely, and efficiently.
How to Use the Digital Handwritten Signature in OpenKM
First, the administrator uploads the documents that require a signature. Then, they share the DocSigner link with the recipient, along with temporary credentials if necessary. The signer visits doc-signer.openkm.com and logs in to review the document.
Reviewing and Signing the Documents
Once inside, the signer carefully reads the content. After that, they use a finger or stylus to sign in the provided area. Therefore, the approval process is fast and clear. OpenKM tracks each action for accountability.
What Happens After Using the Digital Handwritten Signature in OpenKM?
After completing the signature, OpenKM categorizes the file automatically into the appropriate folder. Moreover, it sends an instant notification to the administrator. This ensures that every step is monitored and completed on time.
Why Use the Digital Handwritten Signature in OpenKM?
Using this tool helps companies save time, reduce paperwork, and enhance remote collaboration. Furthermore, it strengthens compliance by providing audit trails. OpenKM guarantees that every signature is traceable and secure.
Automation and Security Benefits
OpenKM stores the signed version in a predefined location. In addition, it applies version control and metadata immediately. Therefore, teams can verify signatures and retrieve files effortlessly during audits or reviews.
Examples of Digital Handwritten Signature in OpenKM Use Cases
For example, HR teams can collect onboarding forms, legal departments can process contracts, and suppliers can approve purchase orders. In each case, this feature simplifies the workflow while ensuring legal compliance.
“The Digital Handwritten Signature in OpenKM lets users sign anywhere, anytime, with security and full automation.”
Start Using the Digital Handwritten Signature in OpenKM
If your company still relies on physical signatures, it’s time to modernize. this feature offers flexibility, reliability, and efficiency for document approvals.
To explore more features, visit the Document Management System – OpenKM.
Need assistance with setup? Contact our team and let us guide you through the process step by step.